Finance and Administration Assistant Wanted At Rapid Blue

Job description

Production tasks:

–       All suppliers should where applicable supplier their BBE certification, VAT registration number.

–       Capture purchases orders pastel system.

–       Ensure that all payments with documentation for the production are presented to the finance department, noting payment runs.

–       Reconcile creditor’s invoices against orders, statements and payments made in previous month.

–       Ensure that all equipment that is used has been signed out correctly.

–       Prepare a list of all internal equipment that is use on production.

–       Ensure that all equipment is insured correctly.

–       Keep a record of and control the asset register (both purchases and sales).

–       Ensures compliance with statutory and legal government requirements.

Petty cash:

• Review request from production of floats from the finance department – ensure pre-planning is done.
• Audit receipts – petty cash expense sheets, slips to be retained..
• Prepare petty cash reimbursements for finance.
• Code/batch/input – Note all projects have a “Project Code”
• Prepare weekly petty cash reconciliations.

Accounts payable (suppliers):

• Maintain purchase order log/review and maintain weekly this is to be done thought Pastel. Note all projects to be coded according to budget and have a project code.
• Process requests for payments – Note payment runs are 15th and 30th of each month and supplier should be made aware of this.
• Process monthly cast invoices.
• Accounts reconciliations (on suppliers where needed).
• Internal billing – ensure that internal billing is supplied to finance.

Accounts receivable (clients):

• Rental roll, to ensure that it is billed and managed.

Payroll:

• All freelancers need to be entered on system (VIP).
• Establish detailed crew information/details
• Organise/process/input all weekly payroll including PAYE/VAT calculations
• Prepare payment schedules for services, crew and cast.

Contact details
Ziyanda Ndlovu
RAPID BLUE
011 348 1419
[email protected]

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