Receptionist/Brand Ambassador Wanted At HKLM

Job description

• Switchboard responsibilities such as answering the telephone, directing calls, taking messages and endeavour to have those messages actioned, etc. (Telephone manners i.e. a friendly demeanor is essential)
• Ordering of consumerables such as stationery, groceries and drinks by following the company procedure with regards to sign-off etc. Copy machine consumerables to be ordered and service calls to be made when requested.
• Stationery stock administration and control. (Ensure that basic stationery items are always in stock and available upon demand.)
• Stationery storerooms and other storerooms to be kept neat and tidy and stocked.
• Ensuring that office administration tasks such as filing, checking of e-mail etc. are done regularly and are up-to-date, accurate and accessible to all that require it.
• Updating and distribution of the internal phone-list on a monthly basis and if and when a new employee joins.
• Intranet and Chase administration / updating when required.
• Reception: keeping the reception area clean, neat and tidy at all times and ensuring that there are sufficient HKLM brochures for clients.
• Scheduling of deliveries and collections to / from clients (local and international) including courier and handling of imports and exports as instructed by the production manager.
• Assisting with accounting functions (attaching POs to supplier invoices, etc.)
• Daily distribution of office mail / post
• Packaging parcels / gift-wrapping when required
• Managing the car wash schedule as well as the maintenance schedule if required by the office manager
• Alerting staff to scheduled maintenance in the building
• Booking of boardrooms and set-up for internal and external meetings including ensuring that the room is cleaned afterwards.
• Catering arrangements such as serving of refreshments for visitors and staff when required, ordering of staff meals, etc.
• Assisting the office managers / executive PA.
• Travel arrangements if required.
• Maintaining a staff and client birthday list and dispatching gifts and cards on-time.
• Keeping stock of the HKLM company brochures.
• Maintaining the library and ensuring that books are returned to the shelves.
• Assist with binding of documents for presentations when required
• Monitoring visitor’s access cards
• Locking-up reception in the evenings.
• Any other tasks that can reasonably be assigned to a person in this role.

Please indicate your current cost to company (CTC) as well as your desired salary in your CV submission.

Please note that we may not respond to each applicant individually and if you have not heard from us within 10 days of submitting your CV you should assume that the position has been filled.

All responses / CV submissions to clearly state the job reference number #RCPT in the title of the email – they will not be considered otherwise.

Company Description

HKLM’s core purpose is the building of brands and nurturing of reputations.

Requirements

• Good communication skills
• Strong people skills
• Very good administration skills
• Good sense of numbers
• Excellent knowledge of Microsoft Office Suites i.e. PowerPoint, Word, Excel and Chase, etc.
• Working under pressure
• Multitasking
• Good time management

Advantageous

• Previous Agency experience would be an advantage

Personal Skills/Attributes

• Personal qualities: go getter, competent, assertive, thorough, can do attitude, resourceful and proactive