10 Safe Ways To Successfully Plan and Host An Event During Covid-19. The coronavirus might be upon us, but in come instances life has to happen. Having noted that, events that will take place in person will need to have a very strong reason to happen though. The following guidelines can help you successfully plan an event during this time, if you have to.
1. Invite a Limited Number
Try to have as less people as possible. The government only allows a maximum of 50 people at gatherings like funerals, weddings and religious services. It is advisable to use a room or event space large enough to prevent crowding for the expected attendance.
2. Practice Social Distancing
Venues play a key role in the recovery of the events industry. By implementing distancing practices at your property and taking every precaution, it lowers the risk for the event planner and adds a layer of security.
3. Take Advantage of Any Outdoor Space
Go beyond spacing out tables and taking advantage of any outdoor space if you have it available. Provide an open-air environment if possible, or make sure the room has airflow. Open windows or keep a door cracked open so people don’t feel confined and the room gets fresh air.
4. Have a Sanitizing Policy In Place
Having a sanitation policy in place is another crucial element for any event venue looking to restart its group business and prepare for future events. Have a plan ready for handling those who may contract the virus at your event venue.
5. Equip Your Venue With Thermal Scanning
Thermal scanning can at least give an indication of who is showing symptoms and can be immediately quarantined. While there are doubts about the effectiveness of thermal scanning in preventing the spread of the virus, it will still be a security measure expected by planners and attendees.
6. Take Precautions With Refreshments
When it comes to food and beverages at events, self-service buffets likely won’t be a viable option for a while. Seated dining could be an alternative option, if there are available staff members trained in sanitation and food-handling measures. Another option could be pre-packed meals that attendees pick up from multiple locations.
7. Make Your Event Short
We know when it comes to weddings, we want to party until the sun comes down. But unfortunately coronavirus has made us review our way of doing things. Sadly the event you are hosting has to be short, as prolonged, close contact is thought to further spread the virus.
8. Find An Online Platform
If your event can be moved online, you need to find a platform that fits your event’s needs. Some popular hosting sites include Zoom, Google Hangouts, Facebook Live, and Bizzabo.
9. Find a Time
An online event could mean that your original event time is not ideal. A gala that has moved to an online fundraiser would not work at 8 pm. Try to find a time that works well for your audience. Now that the event is online, travel and distance will not be a problem so find a time that works well.
10. Ensure Stable Connection
On the day of your event, be sure to make sure the host has a stable and strong internet connection. This way there is less of a chance of interruption due to signal and bad connection. Make sure the host and speaker are in a quiet place so that you limit interruptions from background noise as well.