Vacancy: Debtors Clerk

A well known hotel based in Port Alfred has a contract position for a Debtors Clerks to collect due receivables and reconcile accounts.

Education:

• Matric/ Grade 12

Experience:

• 5 years credit control experience, ,experience in the hospitality environment would be advantageous
• Sound MS Excel and experience in using Software Accounting packages is essential.
• Sound experience in using Opera Property Management Systems and Opera Reservations System is essential.

Skills and Knowledge:

• Sound MS Excel and experience in using Software Accounting packages is essential.
• Sound experience in using Opera Property Management Systems and Opera Reservations System is essential.

Key Performance Areas:

Invoices and statements

• Ensure that guest ledger transferred to AR ledger for C1 customers within 48 hours
• Accurate according to booking and customer rates.
• Ensure statements balance to age analysis and recon.
• Reconcile accounts.

Customer queries

• Resolve all queries with 48 hours as Maslow standards and procedures
• Ensure that Maslow recon balances to customer recon.

Collect and process payment

• Collect and process payment within 30 days from date of statement.
• Ensure DSO targets are met.
• Process accurately against remittance advice
• Collect overdue accounts.

• Responsible for all the “Banking” for the hotel including the Revenue Report Recon to the Banking

Overdue Accounts Collection

• Ensure that all overdue accounts are followed up timeously telephonically/electronically.
• Reminder letter sent out as per standards operating procedure.

Cash book

• Ensure that cashbook from Advance deposits is downloaded daily.
• Deposit not allocated on ORS identified and allocated daily.

Refunds

• Ensure that advanced deposits are claimed from Cash Book as per standard operating procedure
• Function charges and cancellation fees raised prior to refund reimbursement
• Client reimbursed and authorized as per standard operating procedure

Balance Sheet reconciliations

• Reconcile the Guest ledger, City Ledger, Package Profit & Deposit Ledger balance sheet recons.
• Investigate all variances and resolve within the month.
• Provide detailed explanation on variances.

How to apply

Click here to apply online

Closing date: 12 July 2014