Vacancy: PA

Primary Responsibilities:

 Include, but are not limited to:

Reception:

• Front desk reception
• Answering Switchboard and redirecting calls
• Screen manager’s calls
• Manage staff parking bays & update lists
• Book visitors parking
• Receive visitors & offer refreshments
• Ensure the Main Entrance / Reception Desk & waiting area is kept neat & tidy
• Order or buy flowers for the reception desk
• Manage boardroom bookings
• Liaise with courier services for deliveries and collections
• Manage documentation for all postage eg courier services & registered mail
• Co-ordinate / manage the receipt of deliveries and collections of all office equipment / supplies etc.
• Support security policy with regards to visitors signing in when entering and exiting  the building and notifying the facilities manager of any irregularities
• Ensure biometrics is done correctly and done for new staff

Office Support:

• Assisting with and / or Coordinating staff events
• Co-ordination of activation packs of new recruits
• Assisting with ad hoc HR tasks & projects
• Assisting with general ad hoc Office tasks & projects
• Asset tagging
• Monthly stock take
• Ordering of all groceries and equipment needed for the office monthly
• Order and distribute stationary to staff
• Procurement
• Payments
• Petty Cash

Facilities:

• Direct and co-ordinate maintenance activities
• Meet with service contractors and vendors regarding the negotiation of contracts
• Coordinating emergency procedures with Management
• Co-ordinate all aspects of Health and Fire Safety in accordance with OHASA
• Optimize the utilization of office space
• Responsible for co-ordination of events
• Project manage all building developments
• Responsible for issuing of office access
• Assist with implementation of disaster management processes and procedures
• Assist with the procurement function
• Ensure security of building
• Be available for emergency call outs as required

Recruitment & Selection:

• Set up and seat all interview candidates for assessments and pitches

Requirements

• Professional and very well presented.
• Well groomed & portrays a stylish image.
• Articulate in English and Afrikaans (Read, write & well versed)
• Meticulous with great attention to detail and accuracy
• Deadline driven and works well in a highly pressurised environment

Knowledge, Skills & Experience

• 12-24 months experience in a similar role
• Proven ability to deliver the desired business goals
• Proven ability to work in a dynamic and fast paced environment
• Proficient in MS Office, Outlook, Internet Explorer

How to apply

Click here to apply online

Closing date: 07 June 2014