Marketing Assistant Wanted At The Crazy Store

The crazy store is looking for a marketing assistant who will ensure that all campaigns and projects run smoothly.  The successful incumbent will be assisting in the co-ordination, implementation and execution of marketing across retail and two wholesale operations. He/she will be reporting to the Marketing Officer.

Educational qualifications:

• Grade 12
• Completed marketing diploma (e.g. IMM, Btech marketing) advantageous and preferable

Experience:

• One year’s experience in a similar role or at least two years’ experience in an administrative capacity
• Highly advantageous: marketing experience in a retail company

Personal Attributes:

• Energetic and proactive
• Willingness to learn and grow and get involved
• Ability to work independently as well as part of a team
• Ability to handle a fast paced, deadline driven environment
• Professional, hands on approach
• Able to learn and adapt quickly

Requirements

Skills:

• Ability to multitask and handle multiple projects as successful applicant will be working on multiple brands
• Highly organized
• Meticulous attention to detail
• Excellent communication skills (both verbal and written)
• Creative both visually and practically
• Intermediate computer skills. Proficient in Word, Excel and PowerPoint
• Numeracy literacy. Ability to work with figures and costing sheets. Basic understanding of accounting principles (creditors, invoicing, budgets, etc.)

Other Requirements:

• Must be in possession of a valid drivers licence and own car
• Will be required to work overtime from time to time as required due to deadlines driven environment

Key Responsibilities and Duties:

Managing and liaising with advertising agency with regards to the briefing of projects and promotions:

• Brief preparation and compilation for retail projects and promotions
• Creating and implementing of CPAs across retail brands both internally and externally
• Ensuring that all departments (internally and externally) are aware of the projects and promotions underway, as well as their involvement thereof
• Managing project and promotion deadlines
• Providing key feedback to agency with regards to projects and promotions
• Managing weekly status meetings with agency

Traffic management and deadline compliance both internally and with all external agencies and suppliers

• Ensure all timelines and project milestones are adhered to (promotions, events and store openings)
• Traffic all jobs both internally between the marketing department and the promotions department as well agencies and suppliers to ensure timely sign-off, compliance and accuracy
• Keep records of all artwork at various sign off stages
• Track and communicate all promotions production and delivery schedules with internal divisions and suppliers

Store marketing communications and co-ordination

• Assist in drafting necessary marketing memos to stores
• Photograph and compile visual aids and marketing POS for store memos as required
• Assist in dressing stores with POS for marketing manuals and memos
• Liaise with shopping centres regarding marketing opportunities for new store openings
• Handle store queries for additional marketing collateral and fixtures/fittings
• Field store marketing queries and requests as necessary

Promotions coordination and implementation

• Quality control check all marketing point of sale and collateral prior to dispatch from HO
• Compile competition hampers and arranging fulfilment of prizes with stores and customers
• Liaise and assist with managing outside suppliers, agencies and printers by obtaining quotes, placing orders, checking on job status, ensuring timely delivery, and verifying receipt of correct marketing collateral
• Prepare status reports on all marketing campaigns and projects
• Assist in compiling action plans for store/centre/regional advertising, and take ownership of co-ordination and implementation thereof. Perform follow up QC on these activities
• Advise digital and PR coordinator once promotional elements have been approved for implementation across social media platforms

Assist with trade shows and events

• Draw up action plans and timetables for projects as needed (including trade shows, CSI projects and brand events)
• Assist in coordinating and setting up these events

Responsible for all marketing department general administrative duties:

• Filing of all cost estimates and invoices from suppliers
• Updating all records and guard books relating to campaigns-design elements, layouts, meeting minutes, etc.
• Updating competitor marketing files
• Take minutes of meetings and distribute accordingly
• Internal stationery and business cards fulfilment
• Set up all necessary meetings with suppliers, agencies and outside parties as required
• Sourcing and ordering corporate stationery and gifts

Interested persons should email a detailed CV to Naeemah Slamang on [email protected]