Events Coordinator Wanted At Exclusive Books

Job description

Responsibilities:

• Overseeing standard book-related events from start to finish, including book signings and book launches.
• Arranging and confirming bookings with suppliers
• Liaising with publishers and stores on the monthly coffee morning schedule
• Assisting on-site with events after hours and on some weekends as needed
• Managing the invoicing, payments and events recovery processes
• Printing and distributing events posters, flyers and information
• Making travel arrangements
• Follow up on completed events and compiling a feedback report
• Disseminating the events information to members of the marketing team and following up on the distribution of this information to mall management, Fanatics and relevant media
• Managing the fanatics mailer process and inclusion of events information in the monthly ezine
• Compiling and distributing the monthly events and marketing calendar to all staff members and stores
• Uploading and disseminating events photos
• Responding to store queries via email with regards to events information and POS
• Basic office administrative tasks

Requirements

Non-negotiable skills and requirements:

• Valid driver’s license and own car
• Excellent administrative skills
• Extremely efficient, proactive, meticulous and organised
• Logistics management
• Excellent computer literacy
• InDesign skills highly advantageous

Advantageous

• Deal well with stress
• Organised
• Quick thinking
• Detail-driven and responsive

Personal Skills/Attributes

• People skills
• Adaptable
• Proactive
• Enthusiastic
• Courteous
• Resilient