| Department | ECONOMIC DEVELOPMENT |
| Division | Business Operations |
| Section | Trade and Investment |
| Job Type Classification | Permanent |
| Basic Salary Scale | R164 568 – R205 356 per annum |
| Total Remuneration Packages | R209 628.91 –R261 585.21 per annum |
| Location – Depot / Town or City | Pretoria Central |
| Location – Province | Gauteng |
| Location – Country | South Africa |
| For Enquiries (Contact Person) | F Koikoi (012 358 5350) |
| Appointment requirements: | Grade 12 or an equivalent qualification plus secretarial qualification/ training Relevant experience as a Secretary/Management Assistant/ Office Administrator Computer literate |
| Personal attributes / competencies: | Ability work under stress, Be able to deal with difficult clients, Excellent communication skills, Analytical thinking, Organisational skills, English language proficiency(verbal and written), Willingness to accept responsibility |
| Duties: | Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Arrange conferences, meetings, and travel reservations for office personnel. Complete forms in accordance with company procedures. Compose, type, and distribute meeting notes, routine correspondence, and reports. Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. Locate and attach appropriate files to incoming correspondence requiring replies. Mail newsletters, promotional material, and other information. Maintain scheduling and event calendars. Make copies of correspondence and other printed material. Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters. Schedule and confirm appointments for clients, customers, or supervisors. Set up and maintain paper and electronic filing systems for records, correspondence, and other material. Take dictation in shorthand or by machine, and transcribe information. Conduct searches to find needed information, using such sources as the Internet. Coordinate conferences and meetings. Establish work procedures and schedules, and keep track of the daily work of clerical staff. Learn to operate new office technologies as they are developed and implemented. Contribute to committee and team work. Operate electronic mail systems and coordinate the flow of information both internally and with other organizations. Order and dispense office supplies. Prepare and mail checks. Provide services to customers, such as order placement and account information. Review work done by others to check for correct spelling and grammar, ensure that company format policies are followed, and recommend revisions. Supervise other clerical staff, and provide training and orientation to new staff. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. |
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jobsYouth Village
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