HSE Administrator Opportunity at Cape Herb & Spice Cape Town

Cape Herb & Spice, part of Libstar, is inviting applications for an HSE Administrator position based in Maitland, Cape Town. This is a permanent, entry-level opportunity for a highly organised, detail-oriented and proactive individual who can support the administration and reporting of Health, Safety and Environmental activities across the business. The successful candidate will play an important role in maintaining accurate HSE and ESG information, supporting compliance activities and ensuring that relevant records and reports are kept up to date. The position reports to the HSE Manager and will work closely with teams across multiple Cape Herb & Spice facilities. Applicants should note that the role will move to Montague Park in May 2027.

The HSE Administrator will support a range of administrative activities linked to workplace health and safety, environmental management and compliance. This includes maintaining HSE and ESG data covering areas such as waste, water, energy and emissions, while ensuring that information can be accurately retrieved and reported when required. The position also involves maintaining internal databases, preparing reports and keeping compliance documentation organised across multiple sites. Because the role supports activities with regulatory and customer requirements, accuracy and attention to detail will be essential. Candidates should also be comfortable working independently, managing several priorities and building positive relationships across different departments.

Key Responsibilities

• Monitor and maintain HSE and ESG data, including information relating to waste, water, energy and emissions.
• Maintain internal HSE databases and ensure relevant information is accurately captured and updated.
• Support external customer and regulatory submissions by providing accurate and timely information.
• Prepare accurate HSE and ESG reports within required deadlines.
• Maintain HSE files, records, inspection documentation and compliance records.
• Coordinate PPE records and ensure relevant information remains current and accessible.
• Coordinate HSE meetings, prepare or maintain minutes and support the HSE compliance schedule.
• Assist with legally required inspections, training activities and related documentation.
• Assist with the administration and record-keeping associated with COID claims.
• Support the HSE team with general administration and compliance activities across multiple facilities.
• Assist with maintaining accurate documentation required for HSE and environmental processes.
• Support the team in ensuring HSE-related administrative requirements are completed consistently and on time.
• Contribute to continuous improvement within HSE administration and reporting processes.

Requirements and Skills

• Good Microsoft Office and computer skills are required.
• Candidates should be able to capture, retrieve and analyse data accurately.
• Excellent attention to detail is essential.
• Strong organisational skills are required to manage records, reports and multiple priorities.
• Good written, verbal and interpersonal communication skills are important.
• Candidates must be able to manage multiple priorities and work across different sites effectively.
• A proactive and self-disciplined approach is required.
• The ability to work independently and take responsibility for assigned tasks is important.
• Strong problem-solving skills are advantageous.
• A commitment to continuous improvement is important.
• Candidates should be able to build and maintain positive working relationships across departments.
• A strong commitment to health, safety and environmental standards is essential.
• An understanding of food safety and compliance requirements will be beneficial.
• Experience or knowledge of HSE and environmental legislation will be advantageous.
• Knowledge of Good Manufacturing Practice (GMP), HACCP and BRC requirements will be advantageous.

The HSE Administrator opportunity at Cape Herb & Spice offers an entry-level candidate the chance to build practical experience in HSE administration, ESG reporting, compliance and data management within a manufacturing environment. The successful applicant will support activities across multiple facilities while working closely with the HSE Manager and other departments, making organisation, accuracy and professional communication important to the role. Cape Herb & Spice is looking for someone who is proactive, detail-oriented and committed to maintaining high standards in health, safety, environmental and food safety matters; the position is based in Maitland and will move to Montague Park in May 2027, while applicants should also note that unsuccessful candidates will be considered unsuccessful if they do not receive a response within two weeks of submitting their application.

Apply here