Secretary – Directorate: Plant Health Opportunity at Department Of Agriculture Pretoria

The Department Of Agriculture Is Hiring A Secretary For The Plant Health Directorate In Pretoria. This Role Supports A Senior Manager By Handling Daily Office Administration, Communication, Scheduling And Document Management. It Is A Government Position With A Strong Focus On Organisation, Accuracy And Professional Communication. The Role Suits Candidates Who Are Reliable, Well Organised And Able To Manage Multiple Administrative Tasks In A Structured Public Service Environment. This Position Offers Exposure To Government Processes, Policy Work And High-Level Administrative Support In A Busy Directorate.

Position Details

• Position: Secretary (Reference: 3/3/1/35/2026)
• Directorate: Plant Health
• Department: Agriculture
• Location: Pretoria, Gauteng
• Salary: R237 453 Per Annum (Level 5)
• Employment Type: Permanent
• Experience Level: Entry Level
• Application Deadline: 05 June 2026 At 16:00
• Industry: Public Service / Government Administration

Job Overview And Responsibilities

• Provide Full Secretarial And Reception Support To The Director
• Answer And Direct Telephone Calls To The Correct Personnel
• Manage Diaries, Appointments And Meeting Schedules
• Type Documents, Reports And Correspondence For The Director And Staff
• Operate Office Equipment Such As Photocopiers And Fax Machines
• Arrange Meetings, Venues, Invitations And Refreshments
• Prepare Agendas And Collect Documents For Meetings
• Take And Record Basic Meeting Minutes When Required
• Handle Travel Arrangements With Travel Agencies And Verify Bookings
• Process Travel Claims, Subsistence Claims And Invoices
• Maintain Filing Systems And Ensure Proper Document Control
• Manage Office Administration Tasks Such As Leave Registers And Telephone Records
• Receive, Record And Distribute Incoming And Outgoing Correspondence
• Support Procurement Of Office Supplies Such As Stationery And Refreshments
• Ensure Compliance With Departmental Policies And Procedures
• Conduct Basic Research And Assist With Document Preparation
• Maintain Confidentiality And Act With Discretion At All Times
• Support Efficient Office Operations Within The Senior Manager’s Office

Requirements And Skills

• Grade 12 Certificate (NQF Level 4)
• No Previous Work Experience Required
• Knowledge Of Telephone Etiquette And Office Communication
• Basic Understanding Of Financial Administration Processes
• Strong Organisational And Planning Skills
• Computer Literacy, Especially MS Office
• Good Written And Verbal Communication Skills
• Ability To Communicate With People At Different Levels
• High Level Of Reliability And Professionalism
• Ability To Act With Tact And Discretion
• Strong Interpersonal Skills
• Ability To Manage Time And Work Under Pressure
• Self-Motivated And Well Groomed Presentation
• Ability To Handle Extended Working Hours When Required
• Ability To Research And Analyse Documents And Situations
• Willingness To Learn Public Service Policies And Procedures
• Strong Attention To Detail And Accuracy

This Secretary Role In The Plant Health Directorate Offers An Important Entry Point Into Government Administration. You Will Gain Experience Working Closely With Senior Management While Handling Essential Office Coordination Tasks. The Role Builds Strong Administrative, Communication And Organisational Skills In A Structured Public Sector Environment.

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, ARCADIA, Pretoria, 0002 or by email to Srecruit35@nda.gov.za

More information here