Applications Open for the Department of Defence (DOD) Entry Level Secretary Post

Applications Open for the Department of Defence (DOD) Entry Level Secretary Post. The Department of Defence invites unemployed youth to apply for the entry level secretary positions.

Locations & Reference Numbers:

• Defence Works Formation, Eco-Origin Office Park, Centurion – Ref No: LOGDIV/01/40/25/A17
• DOD Logistics Support Formation, TEK Base, Lyttleton – Ref No: LOGDIV/01/40/25/B18
• DOD Main Ordnance Sub Depot Durban, Mobeni East, Durban – Ref No: LOGDIV/01/40/25/C19
• DOD Main Ordnance Sub Depot Wallmannsthal – Ref No: LOGDIV/01/40/25/D20
• Logistics Division, Pretoria – Ref No: LOGDIV/01/40/25/E21
• Works Maintenance Unit Eastern Cape, Port Elizabeth – Ref No: LOGDIV/01/40/25/F22
• Works Maintenance Unit KwaZulu Natal, Durban – Ref No: LOGDIV/01/40/25/G23
• Works Maintenance Unit Limpopo, Polokwane – Ref No: LOGDIV/01/40/25/H24
• Works Maintenance Unit Mpumalanga, Nelspruit – Ref No: LOGDIV/01/40/25/I25
• Works Maintenance Unit Northern Cape, Diskobolos, Kimberley – Ref No: LOGDIV/01/40/25/J26
• Works Maintenance Unit North West, Potchefstrrom – Ref No: LOGDIV/01/40/25/K27
• Works Maintenance Unit Western Cape, Cape Town – Ref No: LOGDIV/01/40/25/L28

Responsibilities:

• The successful candidate will provide a secretarial support service to the Director.
• Arrange appointments and meetings.
• Manage the Director diary. Receive telephone calls and refer to the correct role player.
• Provide secretarial functions in board meetings.
• Write/type documents, memorandums, letters and reports according to CSW.
• Take minutes during meetings.
• Handle classified files and documents.
• Schedule meetings and events for the Director.
• Process travel and subsistence advances and claims for the Director.
• Make traveling arrangements.
• Book venues for meetings and events.
• Organize refreshments and set up schedules for meetings and events.
• Prepare all relevant documents for meetings.
• Receive and record correspondence.
• Operate office equipment.
• Keep updated with policies and procedures.
• Coordinate logistical arrangements for visitors.
• Scrutinize documents to determine action/information/other documents required.
• Create and maintain an effective filing system.
• Order stationery. Make Photostats copies, scan or e-mail documentation as directed.
• Receive and transmit messages for the Director.
• Liaison with Internal with Internal staff and external stakeholders on behalf of the office.

Requirements:

• A Grade 12 Certificate (NQF Level 4) or equivalent.
• No prior experience required.

Skills and Competencies:

• The successful candidate must be bilingual, Computer Literate, have verbal and written communication.
• Proficient in all MS office packages.
• Management and negotiation abilities.
• Time management and Interpersonal skills.
• Telephone etiquette.
• Problem solving skills.
• Interpersonal proficiency.
• Financial and Personnel management.
• Ability to communicate effectively in English (written and verbal).
• Analytical and innovative thinking ability as well as problem solving skills.
• Excellent interpersonal skills.
• Sound organizational skills.
• High level of reliability.
• Ability to act with tact and discretion.

How to Apply

Reference: Use the reference of the location you applied for

Applications must be submitted with a Z83 form (Download Here)  and must be accompanied by recently updated CV. Please indicate the Reference number, Position and Area/Centre on your application form.

Only shortlisted candidates will be required to submit certified copies of an ID documents, qualifications, and recent academic transcripts / records.

Hand deliver to: Department of Defence, Logistics Division, 228 Visagie Street Peterson Bothongo House 2, Pretoria 0001

or

Via Email to: Logdivhrplan@dod.mil.za (Indicate Reference and Position applied for in th email subject)

Closing date: 14 November 2025