Administration & Administrative Officer Positions Open at the Department of Government Communication and Information System

Administration & Administrative Officer Positions Open at the Department of Government Communication and Information System.

Position: Administration and Administrative Officer
Location: Pretoria and Mbombela

Requirements:

• Applicants should be in possession Grade 12 and an appropriate three year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in Secretarial Studies, Administration or equivalent related qualification as recognised by SAQA.
• The candidate must have at least one (1) year relevant administrative experience, with excellent interpersonal skills. Good communication skills (written and oral), and exceptional organizing and planning skills.
• Ability to work independently, under pressure and in a team.
• He/she must be ability to multi-task, manage events, and work with databases and presentations. Time management and pro-activeness.
• Fair understanding of project management and financial management.
• Problem solving skills, innovation and results orientated individual.
• Attention to detail. Proficiency in at least two official languages.
• Computer literate (Microsoft Word, Power Point, Access and Excel).
• A driver’s license would be an advantage.
• Knowledge of the strategic planning and performance monitoring, reporting and risk management would be an added advantage.

Duties:

• The incumbent will be responsible to provide secretarial and administrative support to the Chief Director.
• Write routine notes, memos, letters, and reports and collate inputs from the units and various stakeholders.
• Manage the files and records and implement a system of document management in line with the GCIS file plan.
• Develop and implement new ideas to change existing procedures so as to improve filing, tasking and document tracking.
• This will include creating a paperless and digital office that takes into account the environment and the fourth industrial revolution.
• Track actions and responses in relation to the programmes and projects of the Chief Director using a project plan.
• Create and maintain databases of internal and external stakeholders for the Chief Director.
• Coordinate effective internal and external meetings, appointments and events.
• Compile agenda and take accurate minutes and action matrix during meetings.
• Diary and calendar management. Receive and attend to visitors and organize parking and refreshments.
• Handle travel and accommodation arrangements, subsistence & travel (S&T) and cell phone claims and budget cash flow information.
• Manage the leave register.
• Order and purchase stationary.
• Emailing and photocopying.
• Maintain an asset register.
• Contribute positively to building a high performing team.
• Study relevant public service and GCIS policies and procedures to ensure the proper application thereof.
• Adhoc support to the Directorate when the need arises.
• The Administrative Secretary must be willingness to work extra hours and travel when the need arises.
• Serve as the Risk co-ordinater and champion for the chief directorate.

Enquiries: Ms Nomkhosi Peter Tel No: (012) 473 0339

Closing date: 24 June 2024

Applications: Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or email to [email protected]

Note : Applicants with disabilities are encouraged to apply.

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Position: Administrative Officer: Mpumalanga Province
Directorate: Mpumalanga Provincial Office
Reference Number: 3/1/5/1-24/19
Location: Mbombela, Mpumalanga

Requirements:

• Applicants should be in possession Grade 12 and an appropriate three year National Diploma (NQF Level 6) or Bachelor’s Degree (NQF Level 7) in Administration or equivalent relevant qualification as recognized by SAQA.
• The candidate must have at least one (1) year experience in office administration.
• He/she must excellent interpersonal, communication skills (written and oral), and exceptional organizing and planning skills.
• Ability to work independently, under pressure and in a team.
• Time management and pro-activeness.
• Problem solving skills and results orientated individual. Attention to detail.
• Computer literate (Microsoft Word, Power Point, Access and Excel).
• Job Knowledge: He / she must have an understanding of the Public Finance Management Act and Central Supplier Database.

Duties:

• The incumbent will be responsible for supply chain management i.e. procurement and development of a procurement plan, asset control and disposal, be responsible for monthly budgeting and financial management at provincial level.
• He/she will be responsible for the procurement of goods and services in line with relevant departmental policies.
• Capturing orders and maintaining the database.
• Support in the provisioning of transport services in the Provincial Office.
• Provision of monthly administrative reports to the Provincial Director and to Head Office on administrative matters.
• Training and guidance on administrative matters to communication officers, the secretary, part-time workers and interns.
• Supporting the process of lease agreements for the Provincial as well as District offices.
• Supporting the Provincial Director in managing Health & Wellness matter, including Safety at workplace.
• Personnel matters and record-keeping.
• Support in compiling monthly budget projections and record-keeping of budget and expenditure.
• Handling and controlling all financial matters for the provincial office and districts located in the Thusong Service Centres and elsewhere.

Enquiries: Mr Jerry Nkosi Tel No: (011) 331 0164

Closing date: 24 June 2024

Applications: Applications may be hand delivered to Tshedimosetso House, 1035 cnr Francis Baard & Festival streets, Hatfield, Pretoria or email to [email protected]

Note : Applicants with disabilities are encouraged to apply.

Only shortlisted candidates will be required to submit certified documents on or before the day of the interview. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA) (only when shortlisted).

Note

• Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered.
• No faxed, copied or e-mailed application will be considered.
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.