Personal Assistant Wanted At Johannesburg Water

Personal Assistant Wanted At Johannesburg Water. To provide administrative support to the Executive Managers and General Manager; Operations with day-to-day functions by receiving and handling information.

Responsibilities

• Priorities and categorize in tray of the office, daily, prepare correspondence daily for internal memos, general notices, reports, presentations, external letters, minutes, works requests, request for change forms, internal staff.
• Check the correctness and rectify all correspondence before sending them out, daily
• Attend to incoming calls daily,
• Take messages on behalf of the Executive Managers and General Manager: Operations,
• Screen and re-direct the calls to the relevant personnel daily,
• Make outgoing calls, contact relevant officials, both internally and externally, leave messages or obtain information on a daily basis.
• Update the Executive Managers and General Manager: Operations’ diary on a weekly basis to ensure that appointments are adhered to,
• Book parking for the Executive Managers and General Manager: Operations when attending meetings outside the office,
• Reconcile petty cash book on a monthly basis by ensuring that receipts are recorded accurately and effectively, as and when required.
• Draw cost center reports on a monthly basis for review by Executives, Divisional Managers and General Manager: Operations,
• Revise some of the reports according to the Executive’s / General Manager: Operations instructions,
• Monthly maintain archiving of completed files, as and when required.
• Organizing logistics of the meetings daily.
• Preparation of agenda, as and when required.
• Identify goods and services required,
• Co-ordinate and administer of goods and services provided, ongoing.

Requirements

• Grade 12 (NQF4), and at least 6 months Secretarial Certificate or Diploma
• 3 years administrative or secretarial experience
• Strong writing and communication skills
• Computer literacy

Please forward your CV and qualifications to: Email: [email protected] quoting the relevant reference number and job title in the subject line of your correspondence.

Closing Date: March Friday 22nd, 2024 at 4:00pm