American Embassy Vacancy: Secretary

NOTE:  ALL APPLICANTS MUST ADDRESS EACH SELECTION CRITERION DETAILED BELOW WITH SPECIFIC AND COMPREHENSIVE INFORMATION SUPPORTING EACH ITEM.

Items 1- 5 are ALL REQUIRED

1.      Education:
–          Completion of secondary school (grade 12), with two years secretarial college certificate is required.
2.      Experience:
–          Two to three years as a Secretary/Administrative Assistant is required.
3.      Language:
–          English level IV (fluent – in reading/writing/speaking) is required.  (This will be tested).
4.      Knowledge:
–          Knowledge of typing and computers is required.  (This will be tested)
5.      Skills and Abilities:
–          Good organizing and administrative skills are required.
–          Ability to maintain schedule is required.
–          Ability to maintain extensive travel arrangements is required.
–          Ability to compose non-technical correspondence and maintain the filing system is required.
–          Proficiency in Microsoft office suite, namely Word, Access, PowerPoint, Excel is required.  (Intermediate Word, Basic Excel and Customer
Service will be tested)
–          Strong interpersonal and self-initiative skills required.Strong attention to detail required.

The incumbent assists Minister Counselor and Deputy Senior Commercial Officer in all secretarial-related tasks, including setting up appointments and keeping Minister Counselor’s detailed diary up to the minute.  Manage travel requirements for an office of 15 staff, including making travel orders, arranging travel logistics and coordinating with travel agents and managing the vouchering process.  Other administrative duties as assigned, and improving office processes.

How to apply

Click here to apply online

Closing date:  July 24, 2014.