Receptionist Wanted At Community Media Trust

Job description

Community Media Trust (CMT) a national HIV and AIDS Media and Outreach NGO is looking to recruit a committed, enthusiastic receptionist with initiative, who will be based at our head office. Suitable applicants must reside in Cape Town. We are looking for a receptionist with a minimum of two years’ experience and a traceable track record to successfully manage the reception, operating the switchboard and greeting / assisting visitors in a professional manner. For more about Community Media Trust, refer to www.cmt.org.za.

Specific responsibilities will include: 

• Using all features of the telephone system and voice mail;
• Manage the reception area, boardroom and visitors; make sure that it is neat and tidy at all times;
• When on duty, ensure the reception station is staffed 100% of the time;
• Sign acceptance of deliveries and notify recipients;
• To provide administration support within a range of activities;
• Which includes post handling, ordering stationery, arranging couriers;
• Coordinating meeting room bookings on MS Outlook;
• Perform routine office tasks necessary for the operation and presentation of a professional office.

Shortlisted candidates will be required to undergo competency testing and credit/ITC checks.

To apply – interested persons need to complete the employment application form found at http://www.cmt.org.za/about-us/vacancies and submit a two page CV (please do not include certificates) with the reference REC2016 in the subject line via e-mail to Community Media Trust for the attention of Carmelita at [email protected] no later than the 15 June 2016.
Please note that correspondence will only be conducted with shortlisted candidates.

Candidates who have not been contacted by the end of June 2016 may assume that they have not been successful in their application.Preference will be given to suitably qualified applicants who are members of the designated groups in line with the Employment Equity Plan and Targets of Community Media Trust.

CMT reserves the right to amend and/or withdraw adverts at any time without notification.

Requirements

• Excellent telephonic skills
• Excellent communication skills.
• Previous experience in reception and operating a switchboard
• Must be punctual and able to work every day, from Monday to Friday (8.30am-4.30pm)
• IT skills – Excel, Skype, Word and Outlook

Advantageous

• Ability to work on own initiative and plan workload with limited supervision
• Constant display of professional image and manner

Personal Skills/Attributes

• Professional and well presented
• Self-motivated and organised
• Good, audible telephone voice
• Positive and proactive