Marketing Assistant Wanted At Sable Group Holdings

Job description

A well known property group is looking for a marketing coordinator to join the team.

This person is primarily responsible for supporting the marketing/leasing efforts of the brokerage team. The challenges of the position will be dealing with multiple priorities, and being aware of and responsive to the demands of a multi-person team. The position will be fast-paced, handling many issues concurrently, which are often time-sensitive and/or confidential.

Position responsibilities:

• Prepare/draft essential documents including marketing flyers, lease proposals, listing and various documents including listing/co-brokerage agreements.
• Creation, coordination and supervision of marketing, including marketing signs, flyers, and other marketing branding carried out internally by the property team.
• General administration functions such as database management, coordination of and daily communication with landlord and tenant brokers in connection with daily leasing activities at the properties.
• Creation of tour books, stacking plans, and other miscellaneous documents.
• Provide full administrative support for the team.
• Assist team in various ad hoc/special events and projects, e.g. events, department events, planning/meetings, etc.

Experience: 

• Bachelor’s degree from a college or university, related experience and/or training or equivalent combination of education and experience.
• Minimum of two years’ experience in the administrative function and related business experience.
• Proficient in Excel, Word and Outlook.

Preferred:

• Acrobat, PowerPoint and Photoshop with an ability to readily learn other computer platforms.
• Social media experience, a plus.
• Professional understanding of commercial real estate terms an advantage (base rent, gross rent, modified gross, loss factor, etc.)
• Excellent written and verbal communication skills, including word processing, proof reading and accurate spelling.
• Committed to production of timely, high quality, and accurate work.
• Ability to support a multi-person team, including work well under pressure, prioritise, and meet deadlines.
• Enthusiastic and positive attitude.
• Team player and eager to support all members of the team.
• Strong initiative and focus on customer service.
• Detail oriented with strong organisational skills.
• Good deductive reasoning skills.
• Ability to interact with co-workers and other divisions in a professional and collegial manner.
• Ability to exercise discretion when dealing with confidential information.
• Obtain contact information on persons or companies the property team would like to reach.
• Locate opportunities for listings, sales, development, and tenant/buyer representation.
• Extract pertinent information from publications, marketing materials and online sources.
• Compose and type internal correspondence to firm brokers on research results.
• Create and promote social media presence for individual brokers as needed.
• Provide project coordination and support to brokers, other duties as assigned.
• Modify legal documents such as listing agreements.

Requirements

• Commercial real estate knowledge and experience is preferred.
• Strong computer skills, specifically with the internet, social media and MS Office.
• College degree and minimum of one year relevant work experience required.
• Bachelor’s degree from a college or university, related experience and/or training or equivalent combination of education and experience.