Student Administrator Opportunity At The South African National Space Agency (SANSA)

The South African National Space Agency (SANSA) is a public entity under the National Department of Science and Technology (DST). SANSA has a mandate to drive the promotion and use of space and cooperation in space-related activities. To achieve this mandate, the Agency fosters research in space science and technology, advances space engineering programmes, and supports the creation of an environment conducive to industrial development in space technologies within the framework of national government policy. More information about the organization can be found at http://www.sansa.org.za

The following opportunity exists in the Space Science Directorate situated in Hermanus, Western Cape to be filled by an individual with the relevant skills, drive, competencies and qualifications

Student Administrator (3 Year Fixed Term Contract Position)

Reporting to the Human Resources Manager, the incumbent will liaise with students and universities as well as other stakeholders and have the responsibility for all student relations and administration related to bursaries, student engagement and accommodation.

The individual will be responsible and do the following:

• Liaison with donors, educational institutions, supervisors and bursars regarding student funding
• Update of policies and standard operating procedures related to the administration of SANSA
• bursaries and external student related grants and sponsorship.
• Assisting with recruitment and marketing activities for new students
• Administering the ‘student lifecycle’ from registration or admission to graduation or leaving;including maintenance of student files and database, ensuring data integrity
• Student payments and debtors administration
• Assist in managing the bursary budget
• Student contract administration
• Verification of student documentation (ID, personal details, etc.)
• Liaison with study institutions regarding student accounts and results
• Handle student queries (administrative and financial) and follow-ups
• Conduct student meetings and provide feedback to management on student related issues
• Assist with arranging student presentations
• Assist with any SANSA student related workshops/schools arrangements
• Follow up on and administer academic progress of supported students
• Arrange and book campus visits (students and institutions)
• Responsible for telephonic liaison with students
• Maintaining an up to date bursary filing system
• Administering the student residence – including the administration of housekeeping and cleaning, assets, bookings, repairs and maintenance, safety and security.
• Report on level of accommodation usage
• Other duties as reasonably required by line manager

The ideal candidate will have:

• A HRM Diploma/degree or relevant other diploma/degree
• 3 to 5 years administration experience
• Advanced computer skills in MS Word, Excel (including graphs) and Outlook
• The ability to remain diplomatic and pleasant, think on your feet and remain calm in a crisis;
• Good customer relations skills, a sense of humour and plenty of energy and stamina
• Well disciplined/self-motivated/professional
• Very strong administrative skills
• Flexibility and adaptability with good organisational skills;
• Ability to work under pressure and to solve problems;
• Proven record of being able to work in a team
• Experience in higher education administration or bursaries environment will be an added advantage

Please note that this position is based in Hermanus Western Cape.

Communication will only be conducted with short-listed candidates. If applicants have not heard from us within 4 weeks of the closing date, they must assume that their applications were unsuccessful.

Please NOTE that the appointment will be on a level commensurate with qualifications and experience. Background verification, including criminal record, credit checks, security clearances, qualification and citizenship checks as well as competency assessment and psychometric testing, may form part of the selection process.

SANSA subscribes to the principles of Employment Equity and welcomes applications from all persons with disabilities. Preference will be given to candidates in accordance with this. SANSA reserves the right to not make an appointment.

Should you meet the above requirements, please e-mail your detailed CV (indicating clearly the position you are interested in, in the subject line) to [email protected]

Closing date: 5 November 2015