Transnet : Personal Assistant Opportunity

This advert is open for application by external applicants.

Equity Statement : Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating
Division.
Applicants that are interested in applying for any of the advertised positions must apply by registering on the Careers section
of the Transnet Internet. Please take care in completing all required details on the profile, and then apply for the position.

Alternative Application Methods: (Completed Curriculum Vitae to be submitted)

Post :
E-mail : [email protected]

Fax :
The closing date is on 12.03.2015. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.

Any questions regarding the application or recruitment process should be sent in writing to
[email protected].

We urge all our employees, clients, members of the public and our suppliers to report any kind of fraud or corruption at
Transnet. Call the hotline toll free number: 0800 003 056 or email [email protected]

Operating Division : Transnet Group Services
Position Title : Personal Assistant
Employee Group : Permanent
Department : TN, Group Enterprise Info Mgmt Serv, GRP
Location : Johannesburg
Reporting To : Group Chief Information Officer
Grade Level : F
Reference Number : 6002245

Position Purpose :
To provide full support to the Group Executive (EIMS) and coordinate all the activities for the Group Executive and team.
Maintain strong relationships with team members and stakeholders.

Position outputs :
Diary Management. The incumbent will maintain the Group Executive’s diary, schedule meetings and resolve conflicts.
Appropriately respond to meeting requests and ensure Group executive’s time is efficiently utilized.
Stakeholder Communication. Deal with incoming emails, mail and voicemail and appropriately communicate the Group
Executive’s responses.
Telephone Management. Screen incoming phone calls professionally and appropriately
Financial Administration. Monthly reconciliation of financial claims, credit card expenses and reimbursements.
Document management and filing. Maintain efficient office systems and procedures to store documents electronically and
paper filing.

PLEASE NOTE: Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any
suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.

Presentations and documents. Produce documents, reports, presentation and minutes of meetings to the highest
standards.
Travel management. Arrange travel for the Group Executive and other members of the teams to ensure cost-effective travel
to seminars, meetings and conferences.
Facilities Management: oversee facilities for ICT teams and liaise with properties and facilities teams across Transnet
Project Coordination: Coordinate select projects on behalf of Group Executive: EIMS.
Office Administration: Serve as overall office administrator for all the ICT teams, ensuring efficient administration
General Support: provide overall personal support and logistics as may be required by Group Executive: EIMS, ensuring
timely delivery of services and quality interactions with stakeholders
Event Management: Coordinate any events hosted by the Group Executive: EIMS and manage the delivery from multiple
service providers and partners.
Internal Communication: Prepare and distribute regular internal communications and team briefings on behalf of Group
Executive: EIMS and maintain several distribution lists and membership.
Reception: Provide reception services for the offices, receiving visitors and presenting a professional first contact with the
ICT offices.

Qualifications & Experience :
A 3year degree/ diploma
Experience supporting a busy executive in a sizeable organization
Strong professional verbal and written communication skills
Strong typing skills and attention to detail to ensure minutes, presentations and documents are professional and highest
quality
Good stakeholder relationship skills to influence and solve problems
Advanced Microsoft Office skills
Confidentiality and discretion required of a role with access to highest level of information
Excellent typing skills with speed
Short-hand would be an advantage
Competencies :
In-depth knowledge of Microsoft Office and diary management tools
Basic project management skills
Basic financial administration and reconciliation skills
Telephone skills
Planning & Organising
Managing Resources
High Ethical Standards, Confidentiality and discretion
Good communication skills both written and spoken
Good Typing skills
Microsoft Office competence
PLEASE NOTE: Transnet, its employees or representatives never ask for a fee from job seekers. Any such requests are fraudulent. Please report any
suspicious activities in this regard to the Transnet anti-fraud line on 0800 003 056.