Gauteng Provincial Government – Personal Assistant Wanted

Provide a professional secretariat support function; general office administration, which includes but not limited to: receive telephone calls and exercise discretion; handle queries; perform advanced typing; liaise with key customers and stakeholders; ensure effective flow of information and documents to and from the unit. Diary management: arrange and schedule meetings; confirm appointments; preparation of agendas and record keeping of meetings; book venues and handle logistical arrangements for meetings and workshops. Report writing; manage the overall procurement processes for the unit; coordinate and administer payment of service providers; manage monthly expenditures on goods procured and handling of petty cash; manage the leave register and telephone accounts for the unit and ensure the safekeeping of all documentation in the office in line with relevant legislation and policies; develop and manage a register of all incoming and outgoing documents in line with the business objectives of the Department and follow-up on reports.

Matric plus a Secretarial Diploma, 3 – 5 years experience in rendering support services to a Senior Manager. Competencies: language skills and strong interpersonal skills; good telephone etiquette; high level computer skills, language skills, organizing and writing skills, detail orientated, time management, communication and conflict handling skills.
Apply before Sunday, February 22, 2015