Regional Secretary Support Job
Required: Free State-Bloemfontein
Permanent
R12 500pm plus benefits (pension, medical aid and 13th cheque)
1. Minimum Qualifications & Requirements
• Strictly EE
• Matric (standard 10) with a Secretarial qualification
• 2 to 3 years secretarial experience required
• Excellent typing skills essential
• Experience on Dictaphone typing required
• Proficient in English and Afrikaans Languages
• Proficient in Excel, Word and PowerPoint
• Short-hand or speed writing will be an advantage
2. Experience/Special Skills/Competencies
• Above average communication skills verbal and written
• Administration experience
• Handle own correspondence
• Above average verbal communication and listening skills
• Ability to withstand pressure and provide above average services
• Must at all times be diplomatic and assertive
• Ability to work independently and use initiative along with problem solving abilities
• Ability to build strong effective relationships with all stakeholders, i.e. Parties of the Council, Clients and management team
• Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according to tasks and individuals involved
• Must be a good team player and achieve objectives as set out by the Regional Secretary
• Must be meticulous in carrying out tasks/instructions etc
3. Duties & Responsibilities
Handles, sorts and distributes incoming and outgoing correspondence
Receives and directs telephone calls for the Regional Secretary
Types correspondence
Prepares agendas and takes minutes and/ or transcribes them.
Maintains a good filing system for the Regional Secretary’s office.
Handles enquiries from Managers, Regions and other stakeholders.
Schedules and co-ordinates appointments, meetings, workshops, and venues
Arrange catering for meetings, workshops and functions
Follows up on outstanding matters.
Provides routine information and relays messages.
Makes travel arrangements nationally, as and when the need arises.
Safe keeping of board room equipment e.g. proxima
Performs other related duties as required
How to Apply?
Email:[email protected]
