Administrative Assistant Job
Job description
Experience: Entry level
Reports to: Project Manager
Introduction:
Tag 8 is a media innovation consultancy. We are a core team of strategic thinkers, media experts, project managers and creative problem solvers. We collaborate with best-in-business partners in media, digital and technology to deliver connected solutions.
Tag 8 is looking for an administrative assistant to ensure the efficient day-to-day operation of the office, and to support the work of the Tag 8 team.
You will perform a wide range of duties including some or all of the following:
Core responsibilities
1. Receptionist services
• Greet clients/suppliers/visitors in a professional and friendly manner
• Answer the phone in a professional and courteous manner
• Direct phone inquires to the appropriate team member
• Reply to general information requests with the accurate information
2. Office administration
• Make travel, meeting and other arrangements for staff
• Coordinate the maintenance of office equipment
• Scheduling meetings and taking meeting minutes
• Creating spreadsheets and presentations
• Update and ensure the accuracy of the organisation’s databases
• Internet research
• Filing
• Organization of stationary, groceries, electricity and general office requirements
3. Assist with financial management
• Petty cash management and recon
• Credit card recon
• Cash flow recon
• Invoicing recon
• Account statements and outstanding account management
• Issuing of cost estimates and invoices
4. Assist with production management
• Liaise and organise with couriers deliveries and collections
• Create media briefing sheets and packing instructions for all media jobs
• Liaise with suppliers for quote requests and research new suppliers
• Negotiation with suppliers
• Call stores to check up on campaigns and implementation
• Liaise with on the ground activators
• Coordination of campaigns
• Basic client liaison
• Filing of production quotes correctly
• Create job sheets for all new media jobs in the system
Company Description
Tag 8 is a media innovation consultancy. We are a core team of strategic thinkers, media experts, project managers and creative problem solvers. We collaborate with best-in-business partners in media, digital and technology to deliver connected solutions.
Requirements
Skills/requirements
• At least one to three years experience in an office environment
• Able to work methodically, accurately and neatly
• Punctual, self-motivated and pro-active
• Strong communication skills
• Professional, courteous and friendly manner
• Software skills –Word, Excel, PowerPoint.
• Internet research abilities
Posted on 13 Aug 14:56
Contact details
LEIGH-ANN
TAG 8 MEDIA
[email protected]
