RECEPTIONIST / SECRETARY JOB
DEPARTMENT OF HOME AFFAIRS
REF NO: HRMC 54/14/6
Contract position linked to the term of office of the Minister
SALARY : A basic salary of R148 584 to R175 023 per annum (Level 6). In addition, a range of
competitive benefits are offered.
CENTRE : Head Office, Pretoria, Office of the Minister
CLOSING DATE : 1 August 2014
REQUIREMENTS :
A Grade 12 Certificate or an NQF level 4 equivalent is required, and or
Reception/Secretarial Office Administration Certificate A minimum of 1 year experience
in Receptionist or Secretarial environment is required A post graduate qualification will
be an added advantage Knowledge of the Public Service Regulatory Framework,
Human Resource legislations and prescripts as well as office administration processes
Knowledge of Archives Act an Records Management practices, processes and
procedures Knowledge of various filing systems Must be computer literate
(spreadsheet and word processing programmes) and good customer focus Time
management, decision making, good planning, organizing, telephone adequate,
typing, verbal and written communication skills.
DUTIES :
The successful candidate will be responsible for, amongst others, the following specific
tasks: Receive and direct Clients to relevant Units as per their requests Registering of
visitors in the visitor’s book and issuing of permits Receive requests, visitors and assist
on their request if possible Liaise with Clients/Visitors and relevant officials Transfer or
convey messages to internal officials through emails Register the received documents
for collection by registry or officials Alert the unit (facilities management) related to
reception issues/challenges Advice the Clients on relevant matters based on their
requests Provide administrative and secretarial support to the Minister’s Advisors
Remain abreast with the procedures and processes office administration.
ENQUIRIES : Ms P Reddy, Tel No: (012) 406 7263
APPLICATIONS : Quoting the relevant reference number, direct applications to Head Office: The Director
General: Department of Home Affairs, Postal Address: Private Bag X114, Pretoria,
0001, Physical Address: 232 Cnr Johannes Ramokhoase (Proes) and Thabo Sehume
(Andries) Street, Pretoria, 0002
Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful.
