JobsOpportunities
Vacancy : Receptionist
Primary Responsibilities:
Include, but is not limited to:
Reception:
- Frontline reception
- Book visitors parking
- Receive visitors
- Offer visitors drinks
- Answer the switchboard
- Redirect calls
- Screen manager’s calls
- Monitor boardroom bookings
- Receive deliveries and contact addressee to sign-off or receive deliveries
- Liaise with courier services for deliveries and collections
- Manage courier service documentation
- Manage staff parking list
- Ensure that the reception area is neat and tidy
- Order or buy flowers for the reception desk
- Ensure that the floor and entrance door is clean
- Ensure that the reception desk is tidy
- Co-ordinate messenger deliveries and collections
- Support security policy with regards to visitors signing in when entering and exiting the building and notifying the facilities manager of any irregularities
- Ensure biometrics is done correctly and done for new staff
Office Support:
- Coordinating all staff events
- Asset tagging
- Monthly stock take
- Ordering of all groceries and equipment needed for the office monthly
- Order and distribute stationary to staff
- Procurement: (accounts or COD)
- call for quotes
- place orders on Order Tracker
- manage orders
- liaise with suppliers
- receive invoices
- Payments:
- get invoices signed-off by management
- scan and send authorized invoices to finance department for payment
- receive goods and ensure that services are delivered
- Petty Cash:
- Manage petty cash
- Balance petty cash before month end and send to Finance department for reimbursementFacilities:
- Direct and co-ordinate maintenance activities
- Meet with service contractors and vendors regarding the negotiation of contracts
- Coordinating emergency procedures with Management
- Co-ordinate all aspects of Health and Fire Safety in accordance with OHASA
- Optimize the utilization of office space
- Responsible for co-ordination of events
- Project manage all building developments
- Responsible for issuing of office access
- Assist with implementation of disaster management processes and procedures
- Assist with the procurement function
- Ensure security of building
- Be available for emergency call outs as required
Recruitment & Selection:
- Set up and seat all interview candidates for assessments and pitches
Knowledge, Skills & Experience
- 12-24 months experience in a similar role
- Proven ability to deliver the desired business goals
- Proven ability to work in a dynamic and fast paced environment
Please forward your CV with your current salary, expected salary and notice period.
How to apply
Click here to Apply online
Closing date: 19 April 2014